Sign up free

Find and Replace in Word, Excel and PPT

Swap old names, prices or dates for new ones across a stack of Office files in one run.

More tools
Excel dataOnline Excel EditorMerge ExcelSplit ExcelCompare ExcelRemove Duplicates in ExcelExcel & CSV CleanerTranspose Excel
Excel security & sizeCompress ExcelWatermark ExcelProtect ExcelUnlock Excel
PowerPointMerge PowerPointSplit PowerPointCompress PowerPointWatermark PowerPointProtect PowerPointUnlock PowerPoint
All Office filesOffice ViewerExtract Images from OfficeRemove Document Metadata

or drop files here

Accepts DOCX, XLSX, PPTX, DOCM, XLSM, PPTM

Encrypted upload. Files are deleted automatically after 1 hour.

About Find and Replace in Word

Find and replace in Word when a company changes its name, a price list goes up or a contract template needs a new client name in dozens of places. Add one or more DOCX, XLSX or PPTX files, list the changes one per line, like Acme Ltd => Acme Group, and run them all together. Headers, footers, footnotes, speaker notes, cells and text boxes are included.

Replacements keep the formatting of the text they replace, and a phrase is still found when Word has split it into differently formatted pieces behind the scenes. The rest of the file, including macros in DOCM, XLSM and PPTM files, is left exactly as it was. Turn on Match case or Whole words only when needed; regular expressions are under More options.

How to use Find and Replace in Word

  1. 1
    Add your files

    Click Choose files or drop DOCX, XLSX, PPTX or macro-enabled files. A free account can include up to 20 files per task, VIP up to 50.

  2. 2
    Write the pairs

    In Find → replace, put one change per line with the old text first, such as 2024 => 2025. The arrow -> and a tab work as separators too.

  3. 3
    Set the matching

    Tick Match case or Whole words only if you need them. Use regular expressions sits under More options.

  4. 4
    Run and download

    Click Find and Replace in Word. You'll see how many matches were replaced, and several files come back together in a ZIP.

Why use Cubfile for this

  • Formatting stays put

    New text takes the font, color and size of the text it replaces, even when a phrase spans several formatting runs.

  • Many pairs, many files

    Up to 200 find-and-replace pairs run in one pass across every file you add.

  • Reaches the hidden corners

    Word headers, footers, footnotes and endnotes, PowerPoint speaker notes, Excel cells and text boxes, and SmartArt text are all searched.

  • Regex when you need it

    Patterns and capture groups rewrite dates, codes or phone numbers in one rule, for example (\d+)-(\d+) => \2-\1 swaps two numbers.

FAQ

Find and Replace in Word: questions and answers

Does Find and Replace in Word keep my formatting?
Yes. The replacement takes on the formatting of the text it replaces, so a bold, red product name stays bold and red. Nothing else in the document is rewritten. To review each replacement afterwards, run the old and new files through Compare Word.
Can I find and replace in Word files and Excel sheets together?
Yes. Mix DOCX, XLSX and PPTX files in one task and the same list of pairs runs on all of them. In Excel, a cell that holds a number, such as 2024, is changed too when both sides of the pair are numbers. For broader cleanup of a sheet, such as stray spaces or numbers stored as text, use Excel & CSV Cleaner.
How do I write the replacement list?
One pair per line, old text on the left and new text on the right, separated by =>, -> or a tab. Empty lines are skipped, and up to 200 pairs can run at once.
Is batch find and replace in Word files free?
Yes. Free accounts get 2 tasks a day, each with up to 20 files of 50 MB, and visitors get 2 tasks in total. VIP removes the daily limit and handles up to 50 files of 1 GB each. A run that finds nothing to replace isn't counted.
Are my files safe during find and replace?
Yes. They're uploaded over HTTPS, edited in an isolated process and deleted automatically after one hour. We don't read, share or keep them.
Share Find and Replace in Word with a friendIt runs in any browser, and they can try it without signing up.

Related tools

DOC Office ViewerOpen Word, Excel and PowerPoint files in the browser, no Office needed.
XLS Compare ExcelFind every changed cell between two spreadsheets.
DOC Compare WordHighlight every insertion, deletion and change between two documents.
XLS Compress ExcelMake workbooks smaller by shrinking images and dropping cached data.
PPT Compress PowerPointShrink presentations full of big photos.
XLS Excel & CSV CleanerTrim spaces, drop empty rows, fix number and date text in one go.
XLS Remove Duplicates in ExcelFind and remove duplicate rows by all columns or the ones you pick.
XLS Merge ExcelCombine workbooks into one file: as sheets, or rows appended.